I have been using Evernote for a long time. I have my notes available on all of my devices. I even take pictures of hand written notes and add them to Evernote.
Today though, I want to talk about how I use Evernote for blogging. I have tried several ways but found that using Evernote for my blogging is the most efficient for me.
The workflow that I use is not difficult, it makes use of tags and saved searches in Evernote.
As I am sure many of you do, I get all kinds of ideas about blog posts, some never see the light of day and others turn into a published post. Some I have other people involved with and need to collaborate on. I tried using WordPress (my blogging platform of choice) but found it lacking. I installed a plugin called Drafts for Friends and it was useful. It let me share via a link a draft post and get feedback, but didn’t let people edit. I have created accounts for people but some just don’t want to work within WordPress, they may not be tech people who just want to contribute using an easy system for editing, proofing or providing feedback. This lead me to start using Evernote for my blogging. I do NOT publish my notes from Evernote, this is a manual workflow that provides a way of having people contribute and collaborate on a post and also for helping me brainstorm and dive deeper into ideas I for my blogs.
I have a notebook, not a shared notebook called “Web Sites”. This notebook has notes related to my sites, all sites. I have structure in this notebook and other relevant information. Like I said this is NOT a shared notebook.
I make use of Evernote tags by using the following tags:
- Site Name (Rainaldi.org in this case)
When I have an idea for a post I create a note in the Web Sites notebook and tag it with the site name and “idea”. This is usually just that, an idea that needs more thinking. It might be a phrase, a picture or event another post that I used Evernote Clipper to send to this notebook. Something I want to respond to or reference. I can do this from any of the Evernote applications that are available, Web Clipper like I said, Phone app, Web App or Windows Client.
I have a saved search that searches within the “Web Sites” notebook for notes tagged with ideas. This will present a list of only those notes. I have a shortcut saved for this search so I can look at these notes very easily. You can see how I built the saved search and that I am define the search to look inside the “Web Sites” notebook for notes tagged with “draft” and NOT having the tag “ideas”.
I create a note with the idea, add “ideas” and the site name as tags. When I am ready to start writing the post I pull up the note and start writing, I don’t worry about graphics or images. I just focus on the content that I want in the post. I will add images, graphics and links to the note, but not in any order. At the very end of the note I put a collection of these assets so I can reference and use them.
I then will add the “draft” tag to the note an my saved search will make it easy to find so I can refer and edit it as time permits. I can also send a shared link to someone for them to review and contribute to this post if needed. I use Evernote Chat to talk about the post.
I share just the note to the people I wish. They may or may NOT have an Evernote account. I encourage them to have an Evernote account and most do.
Once I have the post ready I log into my site and copy the text from the note. I paste the note into WordPress as “text” and click on the “Copy as Text” icon in the toolbar. I have found issues with formatting when I just paste the text into WordPress. I like to use WordPress for my formatting as that is the destination and I can make use of the WordPress tools and preview to make sure the post looks as I wish.
I also like to have all of the meta data for the post listed in Evernote. WordPress tags are just listed as a comma separated list, Categories are listed and the feature image is just noted. I have the title in the note so I can refine that as well.
Once I published the post on my blog, I add the tag “published” and remove the tag draft. This will clear up the saved search, I can also just add the filter to the saved search to remove notes with the “published” tag.
Currently, I am looking at a few templates from fellow Evernote Community Leaders that I like and will be incorporating those templates into my workflow. I follow up with a post once I have that in place.